Commercial Property Management Companies in Vancouver: Tenant and Landlord Maintenance

If you’re reading this article right now, you’ve probably either rented out or leased a residential property in the past. But have you ever acted as a landlord or tenant for a commercial building? Things can get a tad confusing when it comes to the ins and outs of commercial property maintenance.

Whether you’re a tenant or a landlord, it’s important to know what you’re responsible for.
Failing to do so could result in a serious lawsuit, poor tenant-landlord relations, or perhaps even an eviction. Read on so you can avoid these things and save yourself the headache.

Adhering to Building Codes

This one is fairly straightforward.

For commercial property management companies or landlords in Vancouver, it is our responsibility to adhere to building codes and ensure that the property is safe, accessible, and habitable. There can be major legal consequences if a landlord doesn’t do this, even if by accident. This is one of the main reasons why building owners often choose to hire a property management company over DIY renting.

Vancouver has its own building bylaw that is unique compared to the rest of the province. The bylaw covers topics such as:

  • Accessibility
  • Alteration to existing buildings
  • Artist Live/Work Studios
  • Energy utilization
  • Rain screen cladding system
  • Sprinklered buildings

Keep in mind is that building codes can change - but don’t panic. In British Columbia, existing buildings generally do not have to be upgraded as codes change. That said, current codes do apply when the building:

  • Has a change to its use or occupancy
  • Has components replaced
  • Is altered or renovated

Good landlords or property management companies will ensure that a building is in accordance with Vancouver’s codes before a tenant moves in. However, both parties should be aware of the rules before a lease is signed.

Preventing Property Damages

As a landlord, it is in your best interest to secure your property and prevent damages. Make sure that your investment is protected before the tenant moves in. This might mean anything from putting locks on doors on windows to installing security systems.

These preventative measures won’t do you any good if your tenant fails to report any faulty equipment, so make sure to include information in your lease that specifies them contacting you if your systems require repairs.

Commercial Property Repairs

According to the Government of Canada, your commercial lease will dictate whether or not a landlord or tenant is responsible for certain repairs. An excellent property management company or landlord will arrange repair and maintenance services as required, but make sure that these terms are clearly stated in a written legal agreement beforehand.

Some things to keep in mind include:

  • Maintenance of communal areas
  • Yard upkeep
  • Heating and air conditioning systems
  • Removal of waste
  • Electrical units
  • Window and door security
  • Plumbing

As a tenant, it is your responsibility to contact the commercial property management company as soon as possible in the case that any repairs are needed.

Final Thoughts

A good working relationship between a commercial property management company and their tenant is possible if each party’s responsibilities are clear from the start. Whether you’re scoping out properties for your next business venture or you recently took ownership of a building and are looking to rent it out, make sure that you’ve taken the time to clearly outline expectations in your commercial lease.

If you have any more questions about commercial property maintenance and your responsibilities, please feel free to contact Noble & Associates Property Management today. Our team consists of licensed professionals that have been in the Property Management industry since 1992 and we’ll be happy to answer your questions!